Whether you are using your marquee tent for a memorable wedding, a school or family reunion, a fundraiser, or a corporate event, it can add charm and glamour to the occasion. However, planning a successful event goes beyond aesthetics and ambiance; it also involves prioritizing the safety and well-being of your guests. A memorable event is a safe event. Here are a few marquee tent safety tips:
RISK ASSESSMENT
Choose a suitable, level terrain for the marquee tent. Conduct a risk assessment, as the tent serves as a venue with its own hazards and risks that need to be identified and mitigated before inviting guests. Be aware of any water pipes, electrical cables, sewerage pipes, and potential fire hazards. Avoid erecting the tent on loose or sandy soil. Ideally, the site should offer some form of wind protection.
PROFESSIONAL INSTALLATION
Ensure that experienced and qualified professionals erect your marquee tent, as the foundation of a safe event starts with professional installation. Never allow members of the public near the marquee before it is completely erected. Avoid pitching or dismantling the marquee in windy conditions. Do not tamper with the structure once it is erected, including removing pegs, anchor points, or exits.
SECURE ANCHORING
Proper anchoring is crucial, especially in unpredictable weather conditions. Secure your marquee to withstand winds and other environmental factors. Ensure the roof is pulled tightly to prevent water from pooling. Ensure the roof is fitted correctly and take note of any overhanging trees or drainage works that could cause issues in bad weather. Remember, over-tensioning can cause the tent to tear and poles to bend, under-tensioning can lead to wind damage, and uneven tensioning can cause the marquee to collapse.
REGULAR INSPECTIONS
Before and during the event, conduct regular inspections of the marquee structure. Check all ropes both before and after the tent is erected. Look for any signs of wear, tear, or damage to ensure the structure remains secure and safe throughout the event.
SAFE FLOORING
To reduce the risk of tripping and slipping, choose appropriate flooring for your marquee, considering factors such as the type of event and the terrain. Ensure that the flooring is properly anchored down and that there are no raw edges, especially at the entranceways, to prevent any potential hazards.
THE ENTRANCE AND EXIT
Ensure that guests can access and exit the marquee tent safely by considering its orientation and providing appropriate lighting for the walkway. Monitor the weather forecast, as rain can make the pathway drenched and unsafe. Have a clear emergency exit plan in place and ensure that all guests and staff are aware of the exit locations. Illuminate walkways and emergency exits with clear signage and proper lighting, especially for evening events.
ELECTRICAL SAFETY MEASURES
If your event involves electrical equipment, ensure all wiring is professionally installed and regularly inspected. Implement safety measures, such as securing cables to prevent tripping hazards. Avoid overloading electrical sockets and extension leads, as this could cause a fire, or a power outage that could disrupt your event. If you need more power, consult experts to ensure it is done correctly.
FIRE AND FIRST AID SAFETY PRECAUTIONS
Carry out a fire risk assessment to ensure you have an emergency escape route, fire extinguishers, and a plan for what to do in case of a fire. Do not barbeque indoors and be mindful of where you store flammable materials. Gas canisters, alcohol, and other flammables should be stored carefully, away from ignition sources. Set up designated first aid stations within the marquee tent, ensuring they are easily accessible and well-equipped. Avoid overfilling the marquee tent and communicate all safety guidelines to your guests through event programs, announcements, or signage.
WEATHER PREPAREDNESS
Marquee tents are temporary structures, so in certain weather conditions, such as high winds and storms, it is advisable not to permit members of the public into the marquee tent. Monitor weather forecasts leading up to your event and have a contingency plan in place for adverse conditions.
DO NOT HESITATE TO CONTACT MIDRAND TARP & TENT IF YOU HAVE A QUESTION OR NEED ADVICE